Screen Shots


	Screen Shots

Sample screen shots from CalculatOR^™ are displayed below:

Main Screen

First Shift Staffing

Second Shift Staffing

PACU Staffing

	Facility Information	Information about the facility whose data is to be analyzed
	Import and Clean Data	Import and clean data from an Excel spreadsheet
	Select Dataset	Select the dataset to be used for analysis
	First Shift Solution	Determine OR allocations fto minimize facility costs
	Second Shift Solution	Determine 2nd shift staffing to minimize facility costs
	Weekend Shift Solution	Determine weekend staffing for a specified service level
	PACU Solution	Determine PACU shift staffing to minimize PACU delays

Staffing Shifts To Consider

You may direct the analysis to consider 8 hour shifts only, 8 and 10 hours shifts, or 8, 10, and 13 hour shifts. In addition, if you want to do a cost comparison among these three scenarios, you can select all three shifts and perform a statistical analysis of the cost differences.

Relative Cost

The value here is taken from the relative cost associated with the dataset, but you can enter a different value here. This allows you to rerun the analysis with different relative costs without having to return to the dataset screen. The relative cost is the ratio of the cost one over-utilized hour to the cost of one underutilized hour. The assumption made is that the cost of one under-utilized hour is the actual cost to staff that hour. An under-utilized hour is an hour of time assigned to a surgical service during which no case was performed. An over-utilized hour is an hour of a case performed after the end of regularly scheduled hours (e.g., after 3 pm).

Apply Service Constraints

Checking this box will apply any service constraints entered. A service constraint specified that a given service must be assigned one or more rooms, regardless of the results of the first shift analysis. This may be a political decision, or one based on contractual arrangements between the facility and a surgical service.

Always Assign Urgent Room

An "Urgent" service is defined to handle allocating space cases that are designated as being of an urgent (i.e., non-elective) nature. If there are too few urgent cases to warrant assigning a designated room or rooms for such cases, then these cases are combined in the "Other" service. However, if a facility is a trauma center, at least one urgent room may need to be assigned each day to guarantee that a room will be available. Checking this box will force assignment of an urgent room every day of the week. Otherwise, the urgent rooms may be combined with the Other, depending on the volume of cases in this group.

Ask About 2nd Shift Staff

In assigning rooms, the 1st shift analysis ignores the presence of 2nd shift staff that may be present to perform elective and urgent cases. In that the presence of such staff will affect the hours calculated as being over-utilized, checking this box will result in the user being prompted to enter the number of staff on 2nd shift. The percentage of the 1st shift costs that need to be reduced is then calculated and displayed. If there are many 2nd shift staff (many of whom may turn out not to be necessary.